Learn How You can Update QuickBooks desktop to the latest release version at Home

QuickBooks is a magical bookkeeping and accounting software that has been helping business owners achieve their business goals since 1992. Today, tens of millions of small and mid-sized business owners worldwide use it to manage their businesses. And those who understand the software well know that it offers the best results when updated to the latest version. If you are a new user, you may already have the latest version of the QuickBooks products you choose for yourself. If you are an existing user, it’s recommended for you to update your QuickBooks software whenever a new update, service or feature is made available.

This blog post is created to offer you the nitty-gritty of QuickBooks. It doesn’t require you to be an expert to be able to update QuickBooks. The new updates can easily be downloaded using the internet. And they not only improve your performance but at the same time make it more productive and fix as well as prevent several common and intricate errors. Read on to know how it is done.

The user has the option to update QuickBooks either manually or automatically. In case Automatic updates option has been turned on, then the QuickBooks accounting software will automatically download and install the latest updates, as soon as they are released. However, if the user wishes to update the software manually, then it is recommended to check for updates at least once in a month.

The user should look whether the latest updates are available or not:

Tip: It should be noted that, updating QuickBooks accounting software to the latest release, involves a few minor changes. Updating company file is not required.

  • The user should open QuickBooks Desktop
  • And then, press F2 or Ctrl + 1, in order to open the Product information window
  • Also, the user is required to check the current version and release

The user needs to check, whether any updates are available or not:

For any queries, you can contact QuickBooks pro support team anytime. They will help you out to update or upgrade your QuickBooks and important company files to the latest release version.

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Methods to Update QuickBooks Desktop to the latest release

You can download QuickBooks update from the internet through multiple methods. Just ensure you have seamless internet connectivity. Here are your options:

  • Automatic QuickBooks Update Method (default setting)
  • On-Demand Update Method
  • Release Download
  • Manual QuickBooks Update

Once the new updates are downloaded, QuickBooks itself begins to installing all the important files to their appropriate locations and folders on your computer. Usually, you receive notifications to install updates, if available, whenever you restart your QuickBooks. You may also be required to close QB and restart your computer to allow updates to take effect. If you use QuickBooks in multi-user mode, it’s essential to install the update on all the computers.

Step 1. Automatic QuickBooks Update Method

Update QuickBooks from Main Menu - Screenshot 2

This method of installing updates is simple and doesn’t require you do much. QuickBooks itself discovers new updates from the Intuit server. The updates are automatically downloaded when you are not using the software but your computer is connected to the internet. It happens because of a default setting in the software that enables it to automatically download updates from the server of Intuit. You, however, can choose to disable the automatic update if you don’t wish to update QuickBooks.

Steps to Enable or Disable the Automatic Update Option:

  • Click on QuickBooks to open it.
  • Go to the ‘Help‘ menu.
  • Click on ‘Update QuickBooks‘ and let the Update QuickBooks window open.
  • Click on the ‘Options‘ tab.
  • Choose “Yes” to enable the Automatic Update Method and “No” to disable the Automatic Update Method. (Please note that even after disabling the Automatic Update option, you may keep receiving prompts and messages asking if you wish to use the Update Service.
  • These prompts/messages are just reminders and don’t imply that an update is required or available.)
  • Click ‘Save‘ and then ‘Close‘.

If you are unable to update QuickBooks through the above-mentioned method, you can move on to the next method that’s called “Immediate Update Method.”

Step 2. Immediate Update Method

Using this method, you can immediately download QuickBooks update to your computer from the Intuit server. Also, it isn’t mandatory for you to keep the accounting software open while downloading the updates. This method can be exercised at any time and you may download the updates immediately even if Automatic Update is on. You must ensure to check for updates at least once every month.

How to check available updates and install them:

  • Open QuickBooks and go to the ‘Help‘ menu
  • Click on ‘Update QuickBooks‘.
  • Click on ‘Update Now‘ tab.
  • Select the updates you wish to download from the list before you and click ‘Get Updates’.
Update QuickBooks from Main Menu - Screenshot
  • If you want to know more about the updates in the ‘Updates column‘ then click on the ‘Maintenance Releases link‘ and a new page will pop up with details of the changes/improvements in the update.
  • Restart QuickBooks and a window will appear asking if you wish to install the update now or later. When you see the message, click ‘Install Now‘ or ‘Yes‘, whichever is available, to install the update.
  • Restart your system after the installation is complete.

Important: You must reinstall every applicable update in a series, from the earliest to the latest release dates. If you fail to do this and reinstall QuickBooks, you may face issues in opening your QuickBooks company file. The file may also get damaged and not open at all.

Step 3. Release Download

If you have trouble with update feature or you wish to skip that method, you can choose to download and install available QuickBooks updates. You must use the update feature to install QuickBooks Updates. Also, consider updating all copies if you use multiple copies of QuickBooks software. If you fail to do that, you may encounter problems while opening your company file as well as the company files may also get damaged and not open at all.

Step 4. Get updates from the internet

Download QuickBooks Desktop from Internet - Screenshot

You can also download specific updates directly from our website.

  • At first, visit to the Downloads & Updates page.
  • From the Select Country dropdown, choose your country.
  • From the Select Product dropdown, choose your product.
  • Now choose your version (year) from the Select Version dropdown.
  • After that you need to choose Search option.
  • Now choose Get updates option.
  • Finally, save the downloaded file somewhere that’s easy to find, like your Windows desktop.

Download updates for QuickBooks Pro and Premier multi-user mode

If your business requirement is to use QuickBooks Pro or Premier in multi-user mode, you must install the updates on all the company computers. You can connect all computers to the Internet and download and install the updates simultaneously. Also, you can download QB update on one system on your network and then share it.

For sharing the updates, all QB users should follow the given process:

  • Open the ‘Shared QuickBooks company file‘.
  • Next, go to the ‘Help menu‘ and click on ‘Upgrade QuickBooks‘.
Upgrade QuickBooks Desktop - Screenshot
  • Select ‘Options‘ and then ‘Yes‘ to Share Download option.
  • Click on ‘Save‘ button.

The aforementioned steps will enable you to share the downloaded updates to all computers. Please note that the updates get downloaded to the location of your company file if you enable the share option. Otherwise, you can search and find the updates through the directory or folder in which the copy of QuickBooks is installed. You can then install new released QB updates for the company file.

Also, note that once you update your QuickBooks company file, you may access the same through earlier releases of QuickBooks software.

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Steps to upgrade new QuickBooks Desktop

  • Click on the latest version of QuickBooks Desktop.
  • Open ‘File menu‘ and then choose ‘Open or restore the company‘.
Open or restore company file in QuickBooks - Screenshot
  • Click on ‘Company file‘ and then click ‘Next‘ button.
  • Click on the ‘Data file‘ and Open it.

If Move Company File window displays, follow the given instructions

  • Read the information provided in the “Update Company file for New version.” Click the box to show that you Agree and understand and click Update Now.
  • Follow the provided instructions to make a backup of the files.
  • Once your QB company file is updated, open the newer version of the software. Select Yes after you receive the prompt “Do you want to continue?

We hope that you find this article accommodating enough to update QuickBooks desktop to latest release. And you are able to make the most of QuickBooks accounting software with the new updates and features. In case you need help in updating your QuickBooks, you can call our 24×7 QuickBooks support team at +1(800)969-7370.


Other helpful topics you may like:

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